Administrative Assistant
Essential Duties & Responsibilities First contact for all customers and vendors through telephone.
Responsible for transferring calls, taking messages, and handling emergency phone calls.
Retrieves messages from voicemail and forwards to appropriate personnel.
Answers questions about organization, providing callers with address, directions, and other information as appropriate.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitor access and issues fobs when required.
Receives and maintains office supplies.
Creates and prints forms, memos, correspondence, reports, and other documents when necessary.
Provide general administrative and clerical support including mailing, scanning, copying and filing.
Performs all other duties as assigned.
Strong computer skills, especially Microsoft Office Outstanding time-management skills Quick learning abilities High level of attention to detail Excellent verbal, written, and organizational skills required Ability to handle multiple tasks simultaneously Good interpersonal skills and ability to deal with all levels of staff within the organization Ability to sort and file alphabetically and numerically Bilingual is recommended but not required Requirements Strong computer skills, especially Microsoft Office Outstanding time-management skills Quick learning abilities High level of attention to detail Excellent verbal, written, and organizational skills required Ability to handle multiple tasks simultaneously Good interpersonal skills and ability to deal with all levels of staff within the organization Ability to sort and file alphabetically and numerically Bilingual is recommended but not required Recommended Skills Administration Attention To Detail Coordinating Curiosity Filing Interpersonal Skills Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for transferring calls, taking messages, and handling emergency phone calls.
Retrieves messages from voicemail and forwards to appropriate personnel.
Answers questions about organization, providing callers with address, directions, and other information as appropriate.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitor access and issues fobs when required.
Receives and maintains office supplies.
Creates and prints forms, memos, correspondence, reports, and other documents when necessary.
Provide general administrative and clerical support including mailing, scanning, copying and filing.
Performs all other duties as assigned.
Strong computer skills, especially Microsoft Office Outstanding time-management skills Quick learning abilities High level of attention to detail Excellent verbal, written, and organizational skills required Ability to handle multiple tasks simultaneously Good interpersonal skills and ability to deal with all levels of staff within the organization Ability to sort and file alphabetically and numerically Bilingual is recommended but not required Requirements Strong computer skills, especially Microsoft Office Outstanding time-management skills Quick learning abilities High level of attention to detail Excellent verbal, written, and organizational skills required Ability to handle multiple tasks simultaneously Good interpersonal skills and ability to deal with all levels of staff within the organization Ability to sort and file alphabetically and numerically Bilingual is recommended but not required Recommended Skills Administration Attention To Detail Coordinating Curiosity Filing Interpersonal Skills Estimated Salary: $20 to $28 per hour based on qualifications.
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